Business Support Statutory Meeting Administrator HMP Edinburgh Justice Office Salary: £27,257- £29,850 (pro rata for part time) Hours: 18 per week We’re looking for a proactive and organised Business Support Administrator to join our team and play a key part in helping our services run smoothly. Whether you’re looking to grow your existing skills or build your CV with valuable experience, this role offers a solid foundation in administration, communication, and customer service within a professional public sector setting. It’s a great fit for people at various stages of their career- including school leavers, graduates, those returning to work or anyone looking for a meaningful and stable role where they can make a real contribution. Many of our team members have progressed into other roles within the organisation. What you’ll be doing *insert/delete as required* • Provide general business and admin support to keep daily operations running smoothly • Managing and organising information including working with confidential data, documents, and records responsibly • Using Microsoft Office (Word, Excel, Outlook) for data entry, word processing and communication tasks • Work with HMP systems • Collaborating with internal team and external customers to provide helpful, professional service • Helping the team meet important deadlines through strong organisation and attention to detail What skills you need We’re proud to be an organisation led by Our Behaviours of Respect, Integrity and Flexibility and we look for people who demonstrate these behaviours in everyday life and in their work. We value skills developed through education, volunteering, caring responsibilities, and other life experiences – and we’ll support you to grow and build confidence in the role. That said, the following skills would be useful to bring with you, or be willing to develop: • Effective communication: Ability to interact with people both in writing and verbally • Tech- savvy: Comfortable with Microsoft Office and eager to learn new tools and digital skills • Working in a fast-paced environment: Comfortable managing own workload, tasks, and priorities in a busy office setting, with a good understanding of day-to-day admin processes • Organised: Able to manage multiple tasks and deadlines whilst managing high volumes of data and information and maintaining attention to detail • Customer focused: Professional, helpful approach to service delivery • Adaptable and flexible: Ability to adjust and problem-solve as priorities shift • Team player: Able to collaborate effectively with colleagues across the organisation • Confidentiality: ability to follow policies and procedures on the safe handling of sensitive information and data • Work within the Justice Office within HMP Edinburgh. What we offer • Salary Sacrifice Schemes including Cycle to Work and car lease • Access to discounts and savings on groceries, activities, eating out and shopping • Capital Credit Union • Local Government Pension Scheme • Work-life balance and flexibility * 27 days of annual leave plus 6 bank holidays • Maternity and adoption pay • Training and development opportunities • Access to health and wellbeing support including access to counselling through our Employee Assistance Program Further info • There are no line management responsibilities associated with this role • The post will be based at Justice Office, c/o CRANE Services, 24-26 Broughton Place, Edinburgh. EH13RT, however, the role may require the successful candidate to work at any Council location. • The working hours are Monday to Thursday 08:30 to 17:00 and 08:30 to 15:55 on Fridays, the role is subject to flexible working arrangements and hybrid working. Please Note – Legislation is in force that prevents any digital communication device or other electronic apparatus within any Scottish Prison service establishment. We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview. Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4 [https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4] As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We’re interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working. You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council [https://www.edinburgh.gov.uk/work-us/behaviours] Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range. Happy to talk flexible working. Follow us on X at @edincounciljobs View Business Support Statutory Meeting Administrator job description [https://www.edinburgh.gov.uk/downloads/file/40080/business-support-statutory-meeting-administrator-cec745-jd] View Business Support Statutory Meeting Administrator person specification [https://www.edinburgh.gov.uk/downloads/file/40081/business-support-statutory-meeting-administrator-cec745-ps] The City of Edinburgh Council About Us Are you keen to shape the future of Scotland’s capital city? The City of Edinburgh Council is looking for dedicated and enthusiastic individuals to work with us and deliver key services across our capital city. We’re the second largest local authority in Scotland with a workforce of over 19,000 who all play a crucial role in maintaining and supporting vital services to over 500,000 residents. We offer an incredible variety of career opportunities across a broad range of sectors. Join us and you’ll find a role where you can make a difference and grow your career. Our Culture Our Behaviours, respect, integrity, and flexibility guide everything that we do, and we strive to make sure all colleagues feel valued and have a sense of belonging in the workplace. We want to make sure that we bring people into our roles who demonstrate Our Behaviours and are dedicated and committed to our purpose of serving our community. We are focused on delivering excellent customer service to meet citizens needs and make the city a better place. You can find out more on Our Behaviours web page Our Behaviours – The City of Edinburgh Council [https://www.edinburgh.gov.uk/work-us/behaviours]. Equality, Diversity and Inclusion We recognise the benefits that diverse perspectives, experiences and backgrounds bring to our organisation, and we’re committed to employing a workforce that represents the population of the city we serve. We particularly encourage applicants from under-represented groups including women, LGBT+ people, racially minoritised groups, people with disabilities and people who are neurodivergent. As part of our commitment to inclusive recruitment, we're delighted to announce that we have extended our guaranteed interview scheme to include all applicants who are or have been care experienced, and who meet the essential criteria for the post. This extends our current arrangements of being a Disability Confident Employer, that guarantee an interview to applicants who meet the criteria for the post and who declare a disability. Happy to talk flexible working. Colleague Support and Wellbeing As outlined in our People Strategy 2024-27, we aim to nurture a healthy workforce where we can all thrive. We offer regular events, initiatives and learning opportunities covering a range of different health and wellbeing topics. We’re committed to supporting employees to achieve a healthy work life balance. There are several policies in place to support this ranging from flexible work options to career breaks. Our full suite of employment policies can be found here. We have a range of support options available including access to counselling, a mental health support service, an occupational health service, speak up supporters and a colleague listening service. Reasonable Adjustments We’re committed to providing an inclusive and accessible experience at work for all our colleagues and we’ll work hard to ensure that we meet the changing needs of colleagues throughout their time with us. We’re also geared up to support all candidates who may require reasonable adjustments during the recruitment process. Candidates invited for interview, should let the hiring manager know what they need, and they will do everything they can to accommodate your request.

Business Support Statutory Meeting Administrator - HMP Edinburgh Justice Office