HR Admin/Receptionist

Kurt Geiger | About Us We are an inclusive, creative footwear and accessories brand powered by kindness. We want to empower our talent to be confident and true to themselves, the London way. London is our home, our heartbeat, and we draw inspiration from the energy and spirit of the city; its diversity and creativity. For over fifty years our team of in-house shoe and accessory designers have been creating authentic, distinctive designs from our London headquarters. The rainbow is our signature. It represents the good energy and love we have for our community and the many ways we collectively express our individual style. We Are One:For Love | For Diversity | For Change | For Equality | For Kindness For Freedom | For Unity Against Racism The role will be focused on providing core administrative support to the HR Department. You will need to have strong communication skills and high levels of accuracy and organisation. The HR department is a small team who pride themselves on providing an exemplary service to the business and you will need to share the same work ethic and passion for HR. As part of this role, this individual will also support the Head Office reception team as and when required, covering lunch hours each day and periods of annual leave. RECEPTION DESK Meet and greet all guests in a pleasant and friendly manner Ensure all guests sign in to the Visitors Book, announcing their arrival to the relevant personnel Manage Reception Area, keeping the area clean and tidy Open / close the switchboard on a daily basis, ensuring that all messages are retrieved from the answer phone service and communicated to the appropriate person Hours will vary between 08:30 - 17:30 when covering reception and 09:00 - 17:30 when in the HR office 40 hours per week & 5 days in the office MAINTENANCE OF HR DATABASE (SD WORX) Approving/ declining new starters, CC forms and leavers Assist inputting New Joiner information into the system Update the HR system with employee information NEW STARTER PROCESS Responsible for referencing Retail Managers before commencing employment Responsible for ensuring new starter personnel files are complete within Probationary Period (fully reference, returned signed contract, eligibility to work documents) and filed accordingly HR System training- Head Office (alternate with HR Administrator) Logging pension enrolment forms Issuing employment contracts Completing right to work checks CONTRACTUAL CHANGES Responsible for issue of changes to contract within 2 weeks of receipt of contractual change and to monitor returned signed changes to contracts Check contractual change forms have gone through on the system (monthly) PAYROLL CUT OFF Ensuring at the end of ‘HR Payroll Cut off’ you assist with the communication to Regional Managers Liaise with Payroll on queries at cut off and raise any system issues before cut off ends Ensure actions are taken to prevent overpayments Responsible for chasing for missing paperwork at payroll cut off (your area new starters) Assist with payroll cut of checks, cut off reports and audit checks GENERAL OFFICE TASKS Support with the maintenance of the HR Helpdesk email inbox Support issuing benefits to employees, such as long service awards Answering telephone queries and assisting employees/managers Free 24 hour virtual GP access Enviable staff discounts Harrods discount Half Day, Pay Day Friday (once per month) Active social committee who arrange a variety of activities such as office drinks, quizzes, free lunches, movie nights, and bring your dog to work day. Gym discounts Enhanced pension scheme including life assurance If you’re successful, you will work for a business which recognises that amazing people are the key to driving our business forward and fulfil our vision of being the world’s leading multi-channel retailer of luxury branded shoes and accessories. We are a fast-paced business where no two days are the same, so you will need to be adaptable; but we will reward your hard-work, commitment and loyalty with a fantastic benefits package and very real opportunities for progression. We Are One For Love | For Diversity | For Change | For Equality | For Kindness | For Freedom | Against Racism