The HR Coordinator will play a key role in supporting the HR Manager, ensuring the seamless execution of HR processes and strategies that support the business. As HR Coordinator, you will undertake a crucial role in fostering a workplace where employees feel valued, supported, and empowered to achieve their full potential. Key Duties & Accountabilities: Onboarding and offboarding: * Coordinate the end-to-end onboarding process for new hires by preparing and issuing employment contracts and new hire documentation as well as ensuring relevant background checks are completed. * Conduct inductions for new hires and continuously monitor feedback and provide recommendations to ensure a positive employee experience from the start. * Ensure a smooth offboarding of departing employees, managing exit interviews and making recommendations. HR systems management: * Maintain the HR information system (HRIS) to ensure accurate and up-to-date employee data is maintained. * Build and generate HR reports to ensure accurate and up-to-date employee data can be measured and presented to senior leadership. * Assist with troubleshooting system issues and providing training for employees on the HRIS. * Administer the Employee Benefits Portal and any other relevant portals, ensuring employees are added and amended as required. Assist HR Manager in issuing communications regarding renewal of benefits and windows. * Administer online portal to ensure Right to Work in the UK checks are requested and uploaded to the HRIS. * Support LMS Specialist with projects and the LMS as required. * Support development and continual updating of HR SharePoint site. Payroll coordination: * Lead on the monthly processing of payroll for multiple entities and work with the external payroll provider to ensure accuracy in payroll records, resolve any issues or discrepancies in a timely manner. * Add new starts and upload monthly pension contributions to the pension portal. * Work with global payroll providers to ensure timely submission of required data for multiple locations. International: * Support HR processes for employees working on international projects, including visa coordination and work permits. * Assist in the management of data for internationally mobile employees, including tax compliance and working with the relevant departments to create a global mobility policy. Policies & procedures: * Assist in the development, communication and implementation of HR policies and procedures, ensuring alignment with legal requirements. * Work with the HR Manager to provide guidance to employees and managers on HR policies and best practice. * Ensure all HR processes are documented and regularly updated. HR audits and compliance: * Manage and continually undertake internal audits, ensuring all employee data is accurate and up-to-date as well as ensuring HR processes comply with legislation or industry standards. Data protection: * Handle all employee and personal data in accordance with UK GDPR and Company data protection policies, maintaining confidentiality, security and appropriate retention at all times. * Ensure personal data held within HR systems is accurate, securely stored and accessible only to authorised employees. HR projects and initiatives: * Contribute to relevant HR projects including activities such as employee surveys, performance management, audits, salary and bonus reviews, employee engagement programs and initiatives. Day to day administration support: * Manage the process of issuing day to day letters to employees including completion of probationary period, contract variation letters etc. for HR Manager sign off. * Support management of HR absence policy such as ensuring self-certifications for absence are completed, occupational health referral forms are completed as required. * Support any other administration tasks as required such as taking minutes in formal employee meetings. Culture and engagement: * Help to shape the organisational culture by promoting values and behaviours that reflect the Company’s mission and vision. * Promote diversity and inclusion within the workplace ensuring policies and procedures support a diverse workforce. * Create, develop and promote diversity and wellbeing initiatives. Person Specification: Knowledge & Qualifications: * Ideally degree qualified in a relevant business discipline. * CIPD qualification is an advantage. * Familiarity with UK employment laws and HR best practice. * Highly competent in HR systems and office applications. Skills: * Excellent communication and interpersonal skills with the ability to build and maintain effective working relationships. * A proactive and organised approach to working, with the ability to manage multiple tasks and priorities effectively. * Exceptional attention to detail, ensuring all records, reports and documentation are accurate and up to date. * A commitment to ongoing HR learning. * Ability to maintain confidentiality and handle sensitive information. Experience: * Previous experience in an HR Coordinator or HR administrative role. * Understanding of payroll and employee benefits administration. * Awareness and experience in HR processes and best practices.